PQQ submissions – The Top 10 Do’s and Don’ts!

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PQQ submissions – The Top 10 Do’s and Don’ts!

Completing a Pre-Qualification Questionnaire (PQQ) can seem like a daunting task when it first lands on your desk. Your first reaction may be to ignore it and hope that somebody else in the office volunteers to tackle it on your behalf. Sadly, that rarely happens and more likely than not, it’s up to you to find the time and energy to complete it whilst managing your regular job.

Don’t Despair, just follow the Simply Marcomms top 10 Do’s and Don’ts to help you on your way.

DO

1. Do collate all relevant information before you receive the PQQ if possible. File it logically, ensure the relevant department heads are aware of general content and everyone can access the information.

2. Do read the document thoroughly when it arrives. Ensure you understand exactly what is being requested

3. Do re-read it! Then assign relevant people to relevant content. The facts are important!

4. Do ensure and agree with your colleagues that every question identified in the Pass/Fail Criteria is a ‘PASS’ to save you all wasting time!

5. Do make sure that your business probity information is correct and up to date

6.Do make sure that your company policies are up to date and relevant, develop them as required

7. Do make sure that your technical responses shine! They are the one opportunity on the PQQ to ‘sell’ your products and services.

8. Do make sure that supporting information is clearly and logically indexed

9. Do make sure you attach all supporting documentation in the format required

10. Do present your submission professionally

DON’T

1. Don’t wait to download the PQQ as soon as you know it’s available, the more time you have to prepare, the better your submission is likely to be.

2. Once you have the PQQ, Don’t wait to start work on it!

3. Don’t wait to request clarification on the PQQ from the procurement department, (They can be confusing!). If you’re unsure, ask. There’s no such thing as a stupid question in business!

4. Don’t be afraid to say No to a question, be honest!

5. Don’t group answers together, answer each question in its own right, even if you think it’s repetitive

6. Don’t add unnecessary text. Keep it to the point. Keep it relevant.

7. Don’t forget to have the buy in of all parties likely to be involved in the tender for the content of the PQQ.

8. Don’t send additional marketing materials unless specifically requested to do so

9. Don’t forget to ask for feedback on your submission whether successful or not, PQQ’s are an ongoing process and it’s always good to have the view of the procurement team for subsequent submissions

10. Don’t despair; there are people who can help you. Simply Marcomms b2b SEM & Online PR have launched a PQQ and Tender writing Service to take the load on your behalf. Give them a call to discuss the options available to outsourcing the process 0870 199 4044

For more information about press release distribution, online PR, B2B SEO (search engine optimisation), visit www.simplymarcomms.co.uk or subscribe to this blog here

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